User guides- 4610SW IP Telephone

Using the Web Access Application

5

Introduction

One of the exciting aspects of the 4610SW IP Telephone is its optional Web Access application. You can actually use your telephone to access your Corporate intranet and the World Wide Web.

Your System Administrator can optionally design a Home page on which your web options reside or using a Home page provided by Avaya for this purpose. For security purposes, your System Administrator can also optionally require that an authentication screen display upon selection of the Web Access application. In this case, you must submit a User Name and Password before gaining access to the Home and other web pages/sites.

Note that the Web Access application offers a basic browser capability. The application does not support all Internet data types, nor is it intended to replace your PC’s browser. The 4610SW’s web functions are geared towards use on a small (three line) display screen, more like those of a Personal Data Assistant (PDA) or cellular telephone.

This chapter describes the basic functions available with the Web Access application. These functions include:

• accessing and navigating pages linked to the Home page,
• entering text on applicable web pages, and
• setting up a Speed Dial entry for a name and associated telephone number found on applicable websites.

Because your System Administrator can customize the Web Access application for specific business use, not all features described in this chapter may apply.

Other features which result from customizing may not be described here. For this reason, contact your System Administrator for specific information about your Web Access application before proceeding.

Because customizing may affect the flow of web-related activity, this chapter only describes the primary web screen types.

Web Access Authentication

Depending on how your Web Access application is administered, you might have to provide identification before gaining access to web pages. If you do not know your User ID or Password, contact your System Administrator for assistance.

1. If the Web Authentication input screen displays after selecting the Web softkey, use the dialpad to enter your User ID or Name.

NOTE:

For information on entering text using the dialpad, see the section in this chapter titled Entering Characters Using the Dialpad .

1. Press the Line/Feature button to the left of the Password field and enter your password.
2. Choose one of the following options:

If you want to	Then
Authenticate the ID	Press the Submit softkey.
and Password	When your ID and password have been
	authenticated, the next page displays.
	If your ID and/or password cannot be
	authenticated, appropriate error
	messages display.
Exit the Web application	Press the Cancel or Back softkey.
without authentication	The previous application or options
	screen displays.

Navigating Web Pages

The Web Access application browser performs similarly to those on your PDA or cell phone. Navigate web pages using a combination of Line/Feature buttons and softkeys.

NOTE:

Calls made or received while working with the Web application have no

impact on web access, web page navigation, or web page text entry.

Navigating the Home Page and Other Standard-Size Web Pages

1. Access the Web Access screen by selecting the Web softkey at the bottom of the display area.

The Home page displays.

1. If a line is not selected (highlighted), first press the Line/Feature button to the left of that line to bring the line “in focus” before proceeding.
2. Navigate the Home page and other web pages as follows:

If you want to Then

Redisplay the Home page Press

(Line/Feature button 5).

Any web page loading/processing stops and the Home page displays.

Move the web page down one Press

(Line/Feature button 6). page (to see the next three lines)

Move the web page up one Press

(Line/Feature button 4). page (to see the previous three lines)

Traverse multiple pages Press the Page Right or Page Left button to navigate to the next or previous page, respectively.

Use a link to go to another Press the Line/Feature button to the left page of the line displaying an underlined link.

NOTE:

You can view and scroll through images, if any are presented, as well as text.

Entering Text on Web Pages

Text entry pages are those on which you can enter data, for example, a name, a web address (URL), or other identifying information. A set of square brackets, each separated by three blank spaces identifies a page’s text entry areas.

1. To enter data, first press the Line/Feature button to the left of the line on which you want to enter text.

Four new softkeys display: Done, Bksp, and Space, with the fourth softkey labeled “alpha” by default. This softkey is called the Mode softkey because it changes the mode of text being entered. Any reference in this manual to the “Mode softkey” refers to the fourth softkey when entering text on web pages.

2. Use the dialpad to enter text. Use the softkey functions to facilitate your entry, as described below

If you want to	Then
Enter text	If you are unfamiliar with 4610SW web text entry,
	see Entering Characters Using the Dialpad below.
	When you complete the current field/text line,
	either press the Line/Feature button to the left of
	the next text line you want to enter, press one of
	the Line/Feature buttons on the right side of the
	display to move to a different line or page, or
	press the Done softkey.
	Pressing a left-side Line/Feature button displays a
	cursor in that line if	it is a text entry box.
	Pressing a right-side Line/Feature button
	produces the result indicated by the symbol next
	to that button.
	Pressing Done deactivates the text entry mode.
Erase any data	Press the appropriate application-specific softkey
entered and restore	(for example, Clear).
the text entry line to its original format	Any characters entered are removed.
	Note: Application-specific softkeys are
	determined by the application developer,
	therefore the method of erasing or clearing
	entered text is subject to the application’s design.

If you want to Then

Save the text you Press the appropriate application-specific softkey have entered (for example, Submit or Save).

Note: Application-specific softkeys are determined by the application developer, therefore the method of saving entered text is subject to the application’s design.

Change the case of Press the Mode softkey until ALPHA (upper an alphabetic case) or alpha (lower case) displays, as character to/from appropriate. Then use the dialpad to select the lower (the default) to characters you want to appear in that case. upper case Mode alpha displays all characters entered in lower case, and is the default mode. Mode ALPHA displays characters in upper case. Pressing the softkey “toggles” from one mode to the next.

Enter a numeric Press the Mode softkey until Num displays, then character(s) use the dialpad to select the appropriate number(s).

Place a symbol in Press the Mode softkey until Symbol displays. If

the text entry field the desired symbol is not currently displayed, press the More softkey to view additional symbols. To insert a symbol, press the Line/Feature button to the right/left of the desired symbol as appropriate.

Entering Characters Using the Dialpad

Use the dialpad keys 0 through 9, * and # to enter characters in a text entry field/line.

When entering a name or other alphabetic text, the first press of a dialpad key displays the first alphabetic character associated with that key to the right of the current cursor position. This character is shown in the case displayed on the alpha softkey. The cursor does not move. A subsequent press of the same key replaces the character shown with the next alphabetic character assigned to that key. You can use the # and * keys to display those symbols, even in alpha and ALPHA mode.

For example, with the Mode softkey displaying “ALPHA” or “alpha,” pressing the “2” on your dialpad displays the letter “A” or “a,” depending upon which alphabetic mode is active. Pressing the 2 key again replaces the A with a “B” (or “b”), pressing it again replaces the B with a “C” (or “c”). Pressing the same key again replaces the C with an “A” (or “a”), and so on. Pressing a different key moves the cursor one position to the right and displays the first alphabetic character associated with that key. Repeat this key press/entry process to complete the text field. You may also use Bksp or Space softkeys to delete the character to the left of the cursor, or to insert a space, respectively.

When the Mode softkey displays Num, your 4610SW IP Telephone recognizes a key press as a numeral (or a typographic character such as * or #) and advances the cursor one position to the right.

When the Mode softkey displays Symbol, use the Line/Feature buttons to select the desired symbol. Access additional pages of symbols using the More softkey, or the Page Right or Page Left buttons on the phone. When selected, the symbol is automatically inserted in the position to the right of the last character in that filed/on that line, and you automatically return to the alpha mode.

Adding a Speed Dial Button for a Website Telephone Number

Some websites might include the ability to pass names and associated telephone numbers to the 4610SW IP Telephone. In such cases, applicable web pages display an AddToSD softkey, as provided by the website’s author.

1. Press the AddToSD softkey.

The Speed Dial Name Entry screen displays, to allow you to make a change to the name. The cursor appears to the right of the current name entry.

NOTE:

For assistance with entering information on either the Name or

Number Entry screen, see the section in Chapter 3 titled Entering

Data on Speed Dial Screens .

1. If no Name change is needed, proceed to Step 3. To change the name, use the Left Arrow Line/Feature button and/or the Right Arrow Line/Feature button to move the cursor to the right of the character(s) to be changed. Press the Backspace Line/Feature button to remove the character(s), and re-enter the character(s). Or, press the Clear Line/Feature button to remove the name entirely, then retype it. The Name field allows up to 13 characters.
2. After changing the name, or to change the number without changing the name, press Done.

The Speed Dial Number Entry screen displays the prompt “Use dialpad to edit Number (<25).” with the cursor positioned at the end of the Number field.

4. To change the telephone number, use the Left Arrow Line/Feature button and/or the Right Arrow Line/Feature button to move to the cursor to the right of the character(s) to be changed. Press the Backspace button to remove the character(s), and re-enter the character(s). Or, press the Clear Line/Feature button to remove the number entirely, then retype it. The Number field allows up to 24 characters.

NOTE:

Pressing Cancel at any time returns you to the Speed Dial Main

screen without updating the label.

5. When the Name and/or Number have been updated, press the Save softkey to update the Speed Dial button.

The Name/Number entry is added to an available Speed Dial button. All Speed Dial buttons are re-sorted in alphabetical order by Name. The Speed Dial Main screen redisplays.

6. To exit the Speed Dial application, press the Phone/Exit ( button or select another application if applicable.